Education system | SharpSoft

The Changing Face of Education IT

Education Information Technology has become an enabler in improving the quality of services and education operations by simplifying and streamlining the delivery of education services, improving quality, reducing costs and providing anytime/anywhere information across multiple facilities and domains.

Where Best Education is the Goal and Managed Students Services is the Norm

The quality of services at any education provider depends upon how well students’ education services and administrative functions work together. Designed with students’ services-centric focus, EduTech® addresses all areas of education management including Students-Services Management, Education Care, Education Administration Services, Financial & Administrative Services, Online, and Support services.

Today there are many challenges in delivering education management system. These challenges lead to the desire to develop systems to augment capabilities of the available higher education providers to serve the increasing number of students and help education staff streamline their operations. To alleviate some of these pressures, we are presenting EduTech®

a system that has the following benefits:

Integrated, comprehensive & easily deployable web-enabled application delivers a full spectrum of education and administrative services functions, eliminating the need for another multi-vendor system.
Seamless, anytime, anywhere access to information and integrated communication reduces errors and providers’ times, dramatically improving the quality of education services and enhancing the overall students/staffs’ experience.
High scalability allows integrated education services delivery across a multitude of campuses.
Multi-level security feature protects your information from unauthorized access.
Centralized education data repository makes information easily retrievable and enables students’ records tracking anywhere along the administrative services cycle.
Unique student’s identifier allows effortless access to academic records and education histories and forms a base for paperless electronic records.
Intuitive user interface simplifies data entry and makes the applications easy to use, saving valuable time and minimizing user interactions.

University Information System
University Hierarchy University Hierarchy	Academic Partners Academic Partners	Academic Calendar Academic Calendar
Academic System Academic System	University Admission University Admission	Rules & Regulations Rules & Regulations
Class Scheduling Class Scheduling	Exam Scheduling Exam Scheduling	University Board University Board
University President University President

Faculty Information System
Deans Deans	Departments Heads Departments Heads	Faculty Members Faculty Members
Academic Advisors Academic Advisors	Academic Courses Academic Courses	Academic Degrees Academic Degrees

Students Information System
Placement Tests Placement Tests	Comparison Comparison	Admission Admission
Registration Registration	Courses Registration Courses Registration	Students Attendance Students Attendance
Grades Students Grades	WindowONE WindowONE	Exchange Students Exchange Students
Alumni Graduates

Student Life Support
Library Library	Transportation Transportation	Dormitory Dormitory
Bookstore Bookstore	Health Center Students Health Center	Copy Center Copy Center.
eAdvertisment eAdvertisment	Students Union Students Union

Learnata
EDUctionary EDUctionary	Online Courses The courses content management system	Online Tests Online Tests

Human Resource Management
Personnel Allows you to define your personnel information (personal, corporate, financial and attendance profiles), and manage the processes of transfer, promotion, warning, awarding, and dismissal. Caters to the personnel and human resources needs of healthcare establishments. The system maintains and tracks employee’s data on-line and generates extensive reports on variety of criteria.	HR Policy Allows you to define the policies of the corporate and corporate nodes, and enable the employees to check their related policies	Orientaton Introduces newly recruited employees to the organization with information about their departments, business model, processes and rules.
Atendance Monitor Allows you to define the attendance patterns and assign them to your employees, and check their daily attendance supported with attendance tracking machines or smart cards.	Corporate Hierachy Provides flexible generic tools to create your corporate hierarchy model with attributes, and then to create your corporate nodes structure based on it.	Performance Enables you to define performance models, parameters and importance, assign them to teams, positions, corporate nodes, and calculate the actual performance of them.
Payroll Provides mechanisms to define payroll calculation methods and calculate employees’ payroll, in respect to the deserved benefits, and deductions. It is designed for the employee payroll calculation process and uses a table-driven approach wherein the basic salary, allowances and deductions can be stored against each employee / grade.	Recruitment Establishes a process for vacancies identification, receiving resumes, meeting applicants, evaluating overall recruitment information and recruiting the eligible applicants.	Workforce Planning Provides a means to plan your needed workforce (in count and job titles) among your corporate nodes with a defined fulfillment schedule.
Benefits Benefits Supports you in defining the parameters that allocates benefits and awards to your individual employees, teams, or corporate nodes.	Training Establish training plans that are aligned with corporate business objectives for your employees so they can perform their roles more effectively by initiating training schedules and assessments.	Career Path Supports your employees in choosing and tracking a preferred career development path that complements their skills, experience and aspirations.

Administrative
Management Office Define the approval hierarchy in the organization as well as each individual availability for scheduling purpose.	Legal Define courts, cases and track all cases status for an organization.	Archiving Allow to build a DYNAMIC archiving tree with the dynamic archiving properties. It allow for archiving any document with different attributes as well as different search criteria for documents.
Divan Track all communications sent from/to an organization with detailed information. This comes also with the possibility to scan and archive the documents.

Customer Relationships Management
Global Address Book Allow the organization to have all its contact and contact personnel in one global repository available to all team members.	Marketing Define the organization marketing status and action items for their customers, and give guidelines on how to peruse a new client.

Resource/Inventory Managment
Warehouse/Inventory This module includes the functions that manage defining the materials of the corporate and the warehouses that store them, managing the transactions of materials and applying inventories.	Transpiraton & Logistcs Allow the organization to manage its products transportation, theirs status, and manage routes.	Purchase Allow to define vendors, their specialties, materials that they provide, automatic purchase orders based on information from the warehouse. Effectively manages the purchasing and receipt of inventory in hospitals. It covers both stock and non-stock items.
Garage Allow to define all automotive that belong to an organization with their maintenance status and use requests.This module includes the functions that manage the garage of the vehicles of the corporate, properties and maintenance and fueling activities of the vehicles.	Physical Plants Allow to define all physical building/areas with their attributes.	Engineering Management Handle all maintenance requests in the organization whether it is scheduled maintenance or sudden. Helps the technical services department of the hospital in addressing the work order processing and maintenance of various equipment of the hospital.
Employee Custody Allow to track all warehouse materials that were distributed to the employees. Track the move of materials between employees.

Quality Management
Quality Assurance This module includes the functions of incorporating the quality in the products, processes and services so quality is assured before checking and discovering errors and defects. It also includes the functions that define the quality management system of the corporate, quality policies and standards; it manages who is responsible for the delivery of each item of the system.	Evaluation Evaluation	Accreditation Accreditation

Academic Research
Research Projects Research Projects

Financial
Accounting Handle all account receivable and account payable issues with dynamic accounting trees. Conforms to standard accounting principles and provides for accurate book keeping besides offering flexible reporting and query facilities.	Points of Sales Define annual sales plan, manage customers’ orders and track their status.	Financial Auditng Financial Auditing
Invoicing Generate organization’s invoices and their payment with the clients, Payment reminders systems, and clients’ payment rating system for future financial relationship.	Cost Management Cost Management	Financial Forecastng Handle all departments and Division budgets with an organization; build automatically a global budget plan, and forecast financial outcomes.
Cash Flow Predict the organization cash flow and track it from all resources (customers, orders, banks, cash registers …).	Asset Management Manage organization assets, their relationship with warehouse and accounting, and annual Depreciation Life.	Corporate Mobile Handle all issue of the company corporate mobile lines with monthly invoices and employees allowances.
Students Accounting Students Accounting	Financial Aid Financial Aid	Grants Grants

Support
Global Settings Global Settings	Quotes Quotes	News News
Polling Polling	Mass eMail/SMS Mass eMail/SMS	FAQ
Standards Standards	Help Help

Excutive
Reports & Statistics Reports & Statistics	Performance Indicators Performance Indicators

Back Office
Roadmap Road map for EduTech	Users Administration Users Administration	Support Tickets Support Tickets
Comment Comment on the System	System Tasks System Tasks	DB Backup DB System Backup
Audit Trail Audit Trail	Warnings & Alerts Warnings & Alerts

Used Technology

Web-Based Portal works on LAN infrastructure.
Front End using Google browser Chrome with HTML5, CSS3, AJAX, and JQuery.
Back End using PHP (Zend Framework) and Oracle 10g.
Apache Web Server and Oracle Server.
SOA architecture so it can integrate easily with other systems.

Security

Access
- 2 Login methods:
  - Through DB: using user name and MD5 encrypted PW.
  - Through Active Directory technologies (LDAP) and DB (more secure).
- User Access is based on Roles and DB Access.
- Roles based on Solution/Module/Link/Functionalities (Add, Update, Delete, View, Print, Search).
- Availability of HTTPS Protocol Access.
Data
- Using DB policies to restrict data access.
- Using special techniques to restrict users of seeing certain data even though they can access the links “URL(s)”.
- Using special techniques for multi-locations organizations where you can define permissions differently to headquarter and branches.

Localization

Global Settings that match most international Standards.
Customization of the system to match the country it is implemented in (Currency, Cities,…..).
The capability of overwriting the Global Settings with a country local version in case of special data values.

Multilanguage

Up to 2 Display Languages.
Up to 2 Data Languages.
Customization of Display Language within a short period of time.

Required Hardware

These are the minimum hardware to serve 75 to 100 users simultaneously

◊ Main Database Server (Required)
• Processor: 2 processor Intel Xeon CPU E5640 2.67
• RAM: 16 GB DDR3
• HD: 2 hard disks (500 GB)

◊ Backup Database Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 8 GB DDR3
• HD: 1 hard desk (500 GB)

◊ Main Web Server (Required)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 8 GB DDR3
• HD: 1 hard desk (500 GB)

◊ Backup Web Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 4 GB DDR3
• HD: 1 hard desk (500 GB)

Required Network

Full working LAN with the following features:

◊ Backup Web Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 4 GB DDR3
• HD: 1 hard desk (500 GB)

The Changing Face of Education IT

Where Best Education is the Goal and Managed Students Services is the Norm

a system that has the following benefits:

Integrated, comprehensive & easily deployable web-enabled application delivers a full spectrum of education and administrative services functions, eliminating the need for another multi-vendor system.
Seamless, anytime, anywhere access to information and integrated communication reduces errors and providers’ times, dramatically improving the quality of education services and enhancing the overall students/staffs’ experience.
High scalability allows integrated education services delivery across a multitude of campuses.
Multi-level security feature protects your information from unauthorized access.
Centralized education data repository makes information easily retrievable and enables students’ records tracking anywhere along the administrative services cycle.
Unique student’s identifier allows effortless access to academic records and education histories and forms a base for paperless electronic records.
Intuitive user interface simplifies data entry and makes the applications easy to use, saving valuable time and minimizing user interactions.

University Information System

University Hierarchy

Academic Partners

Academic Calendar

Academic System

University Admission

Rules & Regulations

Class Scheduling

Exam Scheduling

University Board

University President

Faculty Information System

Deans

Departments Heads

Faculty Members

Academic Advisors

Academic Courses

Academic Degrees

Students Information System

Placement Tests

Comparison

Admission

Registration

Courses Registration

Students Attendance

Grades

Students Grades

WindowONE

Exchange Students

Alumni

Graduates

Student Life Support

Library

Transportation

Dormitory

Bookstore

Health Center

Students Health Center

Copy Center

Copy Center.

eAdvertisment

Students Union

Learnata

EDUctionary

Online Courses

The courses content management system

Online Tests

Human Resource Management

Personnel

Allows you to define your personnel information (personal, corporate, financial and attendance profiles), and manage the processes of transfer, promotion, warning, awarding, and dismissal. Caters to the personnel and human resources needs of healthcare establishments. The system maintains and tracks employee’s data on-line and generates extensive reports on variety of criteria.

HR Policy

Allows you to define the policies of the corporate and corporate nodes, and enable the employees to check their related policies

Orientaton

Introduces newly recruited employees to the organization with information about their departments, business model, processes and rules.

Atendance Monitor

Allows you to define the attendance patterns and assign them to your employees, and check their daily attendance supported with attendance tracking machines or smart cards.

Corporate Hierachy

Provides flexible generic tools to create your corporate hierarchy model with attributes, and then to create your corporate nodes structure based on it.

Performance

Enables you to define performance models, parameters and importance, assign them to teams, positions, corporate nodes, and calculate the actual performance of them.

Payroll

Provides mechanisms to define payroll calculation methods and calculate employees’ payroll, in respect to the deserved benefits, and deductions. It is designed for the employee payroll calculation process and uses a table-driven approach wherein the basic salary, allowances and deductions can be stored against each employee / grade.

Recruitment

Establishes a process for vacancies identification, receiving resumes, meeting applicants, evaluating overall recruitment information and recruiting the eligible applicants.

Workforce Planning

Provides a means to plan your needed workforce (in count and job titles) among your corporate nodes with a defined fulfillment schedule.

Benefits

Benefits
Supports you in defining the parameters that allocates benefits and awards to your individual employees, teams, or corporate nodes.

Training

Establish training plans that are aligned with corporate business objectives for your employees so they can perform their roles more effectively by initiating training schedules and assessments.

Career Path

Supports your employees in choosing and tracking a preferred career development path that complements their skills, experience and aspirations.

Administrative

Management Office

Define the approval hierarchy in the organization as well as each individual availability for scheduling purpose.

Legal

Define courts, cases and track all cases status for an organization.

Archiving

Allow to build a DYNAMIC archiving tree with the dynamic archiving properties. It allow for archiving any document with different attributes as well as different search criteria for documents.

Divan

Track all communications sent from/to an organization with detailed information. This comes also with the possibility to scan and archive the documents.

Customer Relationships Management

Global Address Book

Allow the organization to have all its contact and contact personnel in one global repository available to all team members.

Marketing

Define the organization marketing status and action items for their customers, and give guidelines on how to peruse a new client.

Resource/Inventory Managment

Warehouse/Inventory

This module includes the functions that manage defining the materials of the corporate and the warehouses that store them, managing the transactions of materials and applying inventories.

Transpiraton & Logistcs

Allow the organization to manage its products transportation, theirs status, and manage routes.

Purchase

Allow to define vendors, their specialties, materials that they provide, automatic purchase orders based on information from the warehouse. Effectively manages the purchasing and receipt of inventory in hospitals. It covers both stock and non-stock items.

Garage

Allow to define all automotive that belong to an organization with their maintenance status and use requests.This module includes the functions that manage the garage of the vehicles of the corporate, properties and maintenance and fueling activities of the vehicles.

Physical Plants

Allow to define all physical building/areas with their attributes.

Engineering Management

Handle all maintenance requests in the organization whether it is scheduled maintenance or sudden. Helps the technical services department of the hospital in addressing the work order processing and maintenance of various equipment of the hospital.

Employee Custody

Allow to track all warehouse materials that were distributed to the employees. Track the move of materials between employees.

Quality Management

Quality Assurance

This module includes the functions of incorporating the quality in the products, processes and services so quality is assured before checking and discovering errors and defects. It also includes the functions that define the quality management system of the corporate, quality policies and standards; it manages who is responsible for the delivery of each item of the system.

Evaluation

Accreditation

Academic Research

Research Projects

Financial

Accounting

Handle all account receivable and account payable issues with dynamic accounting trees. Conforms to standard accounting principles and provides for accurate book keeping besides offering flexible reporting and query facilities.

Points of Sales

Define annual sales plan, manage customers’ orders and track their status.

Financial Auditng

Financial Auditing

Invoicing

Generate organization’s invoices and their payment with the clients, Payment reminders systems, and clients’ payment rating system for future financial relationship.

Cost Management

Financial Forecastng

Handle all departments and Division budgets with an organization; build automatically a global budget plan, and forecast financial outcomes.

Cash Flow

Predict the organization cash flow and track it from all resources (customers, orders, banks, cash registers …).

Asset Management

Manage organization assets, their relationship with warehouse and accounting, and annual Depreciation Life.

Corporate Mobile

Handle all issue of the company corporate mobile lines with monthly invoices and employees allowances.

Students Accounting

Financial Aid

Grants

Support

Global Settings

Quotes

News

Polling

Mass eMail/SMS

FAQ

Standards

Help

Excutive

Reports & Statistics

Performance Indicators

Back Office

Roadmap

Road map for EduTech

Users Administration

Support Tickets

Comment

Comment on the System

System Tasks

DB Backup

DB System Backup

Audit Trail

Warnings & Alerts

Used Technology

Web-Based Portal works on LAN infrastructure.
Front End using Google browser Chrome with HTML5, CSS3, AJAX, and JQuery.
Back End using PHP (Zend Framework) and Oracle 10g.
Apache Web Server and Oracle Server.
SOA architecture so it can integrate easily with other systems.

Security

Access
- 2 Login methods:
  - Through DB: using user name and MD5 encrypted PW.
  - Through Active Directory technologies (LDAP) and DB (more secure).
- User Access is based on Roles and DB Access.
- Roles based on Solution/Module/Link/Functionalities (Add, Update, Delete, View, Print, Search).
- Availability of HTTPS Protocol Access.
Data
- Using DB policies to restrict data access.
- Using special techniques to restrict users of seeing certain data even though they can access the links “URL(s)”.
- Using special techniques for multi-locations organizations where you can define permissions differently to headquarter and branches.

Localization

Global Settings that match most international Standards.
Customization of the system to match the country it is implemented in (Currency, Cities,…..).
The capability of overwriting the Global Settings with a country local version in case of special data values.

Multilanguage

Up to 2 Display Languages.
Up to 2 Data Languages.
Customization of Display Language within a short period of time.

Required Hardware

These are the minimum hardware to serve 75 to 100 users simultaneously

◊ Main Database Server (Required)
• Processor: 2 processor Intel Xeon CPU E5640 2.67
• RAM: 16 GB DDR3
• HD: 2 hard disks (500 GB)

◊ Backup Database Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 8 GB DDR3
• HD: 1 hard desk (500 GB)

◊ Main Web Server (Required)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 8 GB DDR3
• HD: 1 hard desk (500 GB)

◊ Backup Web Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 4 GB DDR3
• HD: 1 hard desk (500 GB)

Required Network

Full working LAN with the following features:

◊ Backup Web Server (Optional)
• Processor: 1 processor Intel Xeon CPU E5640 2.67
• RAM: 4 GB DDR3
• HD: 1 hard desk (500 GB)